Brainstorm with your team, your customers or your suppliers

Online collaboration and document sharing doesn't have to risk your privacy. Our Secure Inbox lets you, your team and your customers collaborate, share documents and messages in complete privacy.

Create your Inbox

Create a Brainstorming Inbox for your team to share, or individual Inboxes for each customer. Then choose your encryption key and password.

Your Content, all secured with your key

Our brainstorming channels support full rich text messages and unlimited attachments. Add multiple topics for sharing with full HTML content. We'll encrypt anything you add, including your documents with your key so that they are kept secure, even in the event of a data breach.

Share with your team or guests

Just invite other team members to join, or invite your customers as guests. They get full access to your Inbox and can add and reply just like any team member.

Create Customer Specific Inboxes

Need to share messages or documents with specific customers? Just create an Inbox for the customer and the invite specific colleagues to access. You can create as many Inboxes as required, one or more for each customer.

We'll let you know when a customer replies, comments or adds a new message.

For contract discussions , financial document sharing, legal and more

Our secure inbox is great for situations where the content is sensitive and traditional tools like email are not secure enough.

Because all content (messages, documents, comments and notes) are encrypted with your unique key, your data is secure. Even Apptimi support staff can not access your data as we do not store your key.

Secure Sharing and Collaboration with no compromises

Sometimes encryption tools only offer limited functionality - Not so with Apptimi.

We've taken our great collaboration Inbox, with all it's great features and added state of the art encryption to all your messages. Now you can get all the great features that make collaboration and sharing work, while keeping your sensitive data safe.


Built-in CRM for managing your contacts

Multiple Inboxes

Create unlimited Inboxes


Create and add tags to any conversation for easy filtering

Assign to

Assign to a team member and track completion


Watch any individual conversation and get notifications when updates are added


Follow any Inbox/channel and get notifications on any new messages/replies added


Create custom folders and move conversations between the folders.


Mark any conversation as closed/completed and move to the archive folder

Time Spent

Track the time spent on any conversation or message

Drag and Drop

Drag and drop files and attachments to any conversation

Rich Content

Create and send rich content messages with full formatting and links


Get insights into most frequent tags,customers and products.

Auto add contacts

Automatically add contacts who send you messages or forms, to your contact manager.

Contact us

Link your Inbox to the Contact us page on your website

Custom Forms

Create custom forms to extend your Inbox and share with your customers or team


Create task or action items for any conversation and assign to a team member for action

Notes and Comments

Add notes or comments for other team members

Canned Replies

Create and use canned (stock) replies to any conversation

Auto Responses

Send automatic response/reply to an incoming message


Make any Inbox shared or private


Bookmark any conversation to your bookmarks list for easy access

What did I miss

See any items you have missed since your last access

My tasks

View any/all tasks assigned to you

Pin to top

Pin a valuable conversation to the top of the list

Move to ...

Move a conversation, replies, notes and documents to another folder or Inbox

Add due date

Add a date for completion to any conversation

Add to calendar

Add any conversation to your team calendar

Inbox in Contact Manager

Send from contact manager to one contact, groups or all

Guest Access

Allow customers/contractors to access channels as guests

Photo Viewer

View jpeg,png and other photos as thumbnails and full size

Embed Video

Link to and embed videos from youtube, vimeo etc

Audio Player

Play attached audio files in audio player without downloading

Full text search

Search for anything in the title and body of any conversation

Filter conversations

Filter by creator,contact, date and assigned to

Own posts only

Restrict team or customers to viewing their conversations/posts only


Append a standard footnote to the bottom of each outgoing message

Custom Signatures

Create individual signatures and append to each message

Shared Files

Quick access to all attachments in a channel

Encrypt Channels

Encrypt all messages and attachments in a channel with a custom key

Captcha Security

Enable captcha on all shared forms or Inbox.

Single Sign on

Single sign on for Google, Twitter, Office 365 and Microsoft Live

Share to Portal

Share a channel or any form to a customer portal


Bring a team member into a conversation


Add a private reminder to any message

Send to Trello

Send a conversation or a response including attachments to a Trello board


Block a contact or mark a contact as Spam

Facebook Messenger

Send & Receive messages from your Facebook page